Cox Financial Privacy Statement
This privacy statement sets out how Cox Financial Ltd uses and protects any information that you give Cox Financial.
Data Protection is important to Cox Financial and we are committed to ensuring that your privacy is protected. Cox Financial is committed to transparency and it is important to us that you understand how we manage and process your personal data. Should we ask you to provide certain information by which you can be identified you can be assured that it will only be used in accordance with this privacy statement.
Cox Financial may change this statement from time to time. You should periodically check this statement to ensure that you are happy with any changes. This statement is effective from 25/05/2018. Should you have any questions, requests or concerns relating to your personal data privacy or the information in this statement, please contact our Data Protection Officer: firstname.lastname@example.org
GDPR means you have more control
GDPR is purely to do with how we manage and protect your data and will have no impact on the services we provide to you. We are still committed to delivering market-leading financial planning services.
Personal data – What is it, and what will we do with it?
Personal data is information that directly or indirectly identifies you. At Cox Financial, we are committed to processing your personal data in accordance with EU data protection laws.
What kind of information will we collect?
We may collect certain personal data, which will aid us in delivering the services set out in our contract (Client Agreement) with you. This includes personal identity details, financial information, information given during interactions or correspondence, and sensitive personal data. It is important to note that we will only collect this with your contractual consent, unless we have a legal obligation or other lawful basis to do so.
We may also request information that requires your consent. If this is the case we will set out the details of how we intend to use the data, acquire your consent and identify how you can withdraw consent.
You have the right to withdraw your information at any time. If you wish to withdraw your personal information, please contact our Data Protection Officer Oliver Cox at email@example.com
How we collect your data
We may collect your personal data directly from you, as well as from other parties. This includes personal data from someone applying for a joint product or service, like a joint account, as well as from third parties, such as credit reference agencies, fraud prevention agencies, other financial advisers and introducers.
We may also collect the following information from the Cox Financial website:
• Contact information including name, email address & phone number from the Contact Us enquiry form (optional)
• Website usage and behaviour patterns using Cookies
What we will do with your data
The use of your data could include, but is not limited to, verifying your identity, providing you with products and services, managing your accounts or any contractual relationship with you, or administering surveys and competition. We will also use it to help improve and keep you up to date with products and services we can provide to you. We may use data collected through Cookies to improve the user experience of the Cox Financial website through statistical analysis.
Who will have access to your data?
We may disclose your data to a number of parties, including:
• Our affiliates across Cox Financial;
• Professional advisers, receivers and administrators and service providers;
• Courts, governmental and non-governmental agencies, law enforcement agencies and tax authorities
• Third parties that acquire, or may acquire Cox Financial assets, shares or a portion of the business
• Credit Reference Agencies and Fraud Prevention Agencies
• Registrars and custodians where the market rules dictate
Data protection outside the EU
We may transfer your personal data to recipients outside of the EEA. In these cases where the country may not have the same EEA laws, we will make sure your personal data is protected in accordance with the applicable data protection laws.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Knowing your data rights
Under the EU data privacy laws, you have a right to request access to, change or object to processing of your personal data. You can ask us to provide you with the data we hold about, and if you want to, for us to delete it. In special circumstances you can even request your data is transferred from Cox Financial to another firm.
Should you wish to do any of the above, please contact the Data Protection Officer.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
• if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at firstname.lastname@example.org
• We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information that we hold about you under the General Data Protection Regulation. If you would like a copy of the information held on you please write to Cox Financial, 28 King St, London, EC2V 2EH
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, technical and managerial procedures to safeguard and secure the information we collect.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
In some cases, Cox Financial uses third parties to handle personal information on our behalf, e.g. IT providers who might store personal information on the cloud or access such information when checking the security of our network.
Products and services that are right for you
A better understanding of your circumstances through personal data will help us deliver more products, services and events that may be of interest. We may contact you periodically to provide information regarding the above and invite you to participate in market research. If applicable laws require it, we will always ask for your consent before we send you certain types of marketing communications.
A cookie is a small file that asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Our promise to you
We will take steps to protect your personal data against loss or theft, as well as from unauthorised access, disclosure, copying, use or modification. We will retain your personal data for a period of at least 7 years from the end of the relationship to fulfil our record-keeping obligations, and will not retain personal data longer than is necessary, unless there is a legal reason for extended retention.
We may revise or supplement our Privacy Statement from time to time to reflect any changes in our business, law, markets or the introduction of new technology.
Should you have any questions, requests or concerns relating to your personal data privacy or the information in this statement, please contact our Data Protection Officer
Name: Oliver Cox
Data Protection Officer
Cox Financial, 28 King St, London, EC2V 2EH